RCQMA Constitutional By-Laws
ARTICLE I - NAME AND PURPOSE
Section A. This organization shall be known as the River City Quarter Midget Association, referred to as RCQMA.
Section B. Its purpose shall be to create and maintain a clean, safe, and healthy sport, which may be enjoyed by Father, Son, Mother, and Daughter in close relationship with better sportsmanship.
Section C. This shall be a non-profit organization.
ARTICLE II – MEMBERSHIP
Section A. Any person (man or woman) who is interested in the objectives of RCQMA may apply for membership in this organization. This organization reserves the right to refuse membership to any person.
Section B. All members shall take part in the programs assigned.
Section C. The USAC family membership dues will be the amount shown in the current National USAC Rule Book. Renewals will be due as stated in the Rule Book. The Club Dues, Alternate Handler Dues will be decided upon and voted on at a regular club meeting between October 1 and December 31 each year. All dues are due and payable as stated in the USAC National Rule Book and are due on January 1 of each year. If any family's dues remain unpaid for 90 days after they become due, the family's name shall be removed from the roll of membership. Families joining the club after June 1 of any year will pay Club Dues at pro-rated rate for each full month remaining in the calendar year. National USAC dues cannot be prorated. Local affiliated members shall receive RCQMA mailings and other information, but shall not have voting privileges or track usage. All monies collected on behalf of the club shall be deposited into the bank account owned by the club.
Section D. All members can participate in the club voting process provided they meet the following requirements:
1. Members transferred from another club will not have voting privileges for one calendar year unless unanimously approved by the club Board of Directors.
2. Only members in good standing with the rules of RCQMA will have voting privileges
ARTICLE III – OFFICERS
Section A. Titles - The Board of Officers of this club shall be President, Vice President, Secretary, Treasurer, Race Director, One Technical Director, and Safety Director. The offices of Secretary and Treasurer may be combined into one office by vote of the membership. One Technical Director will be elected, he will oversee Honda, Briggs, & Deco Tech with the help of an assistant tech person.
Section B. Election and Tenure - The officers may be nominated prior to, or from the floor at the first regular meeting in November, with a verbal or written acceptance at that meeting. At the first regular meeting in November, the nominees will be voted on by ballot. A majority vote shall be necessary to elect. When there is only one nominee for an office, he or she may be elected by voice. All officers shall take office on January 1st of the year following the election. A quorum shall consist of those members present at any regular meeting or special meeting of the club. Only those members who renew their membership for the next year will be eligible to vote. Renewal application and national dues must be paid prior to or on the date of the election. An individual may hold only one office at a time (excluding secretary and treasurer as noted in Section A). Officers shall serve a term of one year. Officers shall not serve consecutive terms in excess of three years (i.e. are not eligible in the third year) at any given office of the board.
Section C. Eligibility - Any member of the club shall be eligible for election to any office provided that he or she:
1. Is in good standing.
2. Was a member of the Club during the previous racing season.
Section D. Vacancies of Office - If any office, other the office of the President, shall become vacant, the President shall, at the earliest possible date, thereafter, appoint someone to fill an absent office. The member thus appointed shall immediately enter upon his/her duties and shall hold office until the next regular election. For instances of a partial year appointed position, the three-year consecutive limitation above shall not apply.
Section E. Duties of Officers
1. The President shall:
a. Preside at all meetings of the club.
b. Call special meetings at his or her discretion, subject to the limitations of Article IV, Section B.
c. Appoint all committees not otherwise provided for.
d. Make provisions for the temporarily discharge of necessary duties of absent or suspended members.
e. Other than the election of officers, may vote only to break a tie. He or she may waive his or her right to vote.
f. May become a member of any special committee only by vote of the club.
g. See that the regulations of the club are enforced.
h. Carry out assignments and instructions given to him by vote of the club.
i. Act as club representative for the regional council for the year elected and in the event of club having two representatives, will serve as the second representative as past president. In the event the President is re- elected, he shall appoint a second representative.
2. The Vice President shall:
a. Be an aide to the President and in case of the absence, disability, or resignation assume and perform the duties of the President.
b. Be directly responsible for publicity, trophies, and awards, the opening and closing of the Judges stand, and the Public Address System for all meets.
3. The Secretary shall:
a. Keep a permanent record book of the proceedings of all meetings.
b. Issue notices of meetings and agenda, after consultation with the president.
c. Conduct the correspondence of the club.
d. Keep a current list of all members available.
e. Maintain and make available running total of points and positions of all RCQMA racers and Texas Shootout racers.
4. The Treasurer shall:
a. Collect all fees and dues.
b. Pay all bills of the club and render an account each month of all receipts and expenditures.
c. Submit the books for a semi-annual audit.
d. Maintain a cash change drawer for the concession stand and for the tower for registration monies.
e. Take change drawer to and from the track on race days.
5. The Race Director shall:
a. Coordinate all the time trials and work with the scorekeepers in setting up the races on each race date. He or she will see that the track is in a safe, racing condition, communication head sets and stop watch or electric timer are in accurate and working order, fences and tire retainers, etc. are in safe condition.
b. Be in charge of the Pit Steward, Technical Committee, Safety Director, Timers and Scorers, and Rookie Committee, and shall appoint alternates to fill the job of any of these who do not appear for a race program.
c. Be responsible for recommending a race schedule for the club.
6. The Technical Director shall:
a. Be in charge of the Technical Committee to handle the technical affairs of the Association as per rules and regulations.
b. Assist the Safety Director at meets when necessary.
7. The Safety Director shall:
a. Handle all safety affairs of the Association and be responsible to see that all cars meet USAC safety rules.
b. Hold safety inspections on opening day, and inspect each car at its first appearance of the year at the Austin track.
c. Be observant at all times of any safety violations.
d. Be responsible to the Race Director in seeing that the race track and track equipment are in a safe condition.
Section F. Board of officers – Four Officers shall constitute a quorum at all Officer’s meetings. The Board shall have the power and authority to enforce all rules and regulations as set forth in these Bylaws and to conduct club business in the event of an emergency.
Section G. Removal of Officers – Any officer may be removed for cause by the majority vote of the Officers, with the majority of vote of membership.
ARTICLE IV – MEETINGS
Section A. General Meetings – The purpose will be to transact the business of the club. General meetings shall be conducted at least every other odd month.
Section B. Special Meetings – May be called by the President of the club when, after consulting the other elected officers, he or she is convinced that the need is sufficiently urgent.
Section C. Order of Business – In all regular meetings of the club, the order of business shall be as follows:
1. Call to order.
2. Reading of the Minutes of the last meeting and their approval.
3. Treasurer’s report.
4. Reports of Special Committees.
5. Unfinished business.
6. New Business.
ARTICLE V – SUSPENSION OF MEMBERS
Section A. Any member of RCQMA may be suspended if found guilty of any violations in the club rules and USAC regulations. USAC code of conduct will be followed and enforced at all times.
Section B. Code of Conduct: Published USAC COC procedures must be followed for all conduct matters.
Exception: Any conflict between members may be resolved by the club officials at the time of occurrence. The maximum action that may be taken is to remove offending member(s) from the facility for that day only. If all parties involved in the conflict agree, the matter is closed and no further action will be necessary. Any disciplinary action, including probation that continues beyond the day of occurrence will require the use of the USAC COC procedure with correct documentation.
Section C. If a member’s actions result in permanent suspension from RCQMA, USAC will be notified of
Section D. All members must follow the chain of command within USAC.
ARTICLE VI – AMENDMENTS
Section A. The Constitution and Bylaws of this club may be amended at any regular business meeting of the club with a majority vote of those present and voting; provided that written notice of the proposed amendments has been given to all members.
ARTICLE VII – FINES AND ASSESMENTS
Section A. Participation in club activities and track workdays are mandatory for all members. A fine will be assessed to those members who do not participate in track workdays or who do not assist in various racing tasks during the race event. These tasks include but are not limited to working in the concession stand or tower, scales, and raffle table. The amount and frequency of the fines will be decided upon by the membership at the beginning of each racing season. If a member fails to pay the fine or assessment, they will not be allowed to participate in any club races until all fines and assessments are brought up to date. Failure to participate in the work days or work in the concession stand will result in the fine being implemented. Fines must be paid in order for the member to race.
ARTICLE VIII – MONTHY DUES
Section A. The amount of monthly dues will be voted on by the membership at the election meeting held in November. Amount of the monthly dues will be effective in January of the following year. Members must pay their monthly dues by the first race day of the month or the 10th of the month, whichever occurs first. Dues are to be paid either at the track or mailed to the current treasurer’s home address. Failure to pay dues will result in the member not being allowed to race until all dues are brought up to date.